Visitor Terms and Conditions

These terms and conditions apply to visitor registrations for, and attendance at, events (each an “Event”) organised by the Rapid News Group (‘RNG”) of companies including but not limited to Rapid News Publications Limited (CRN 02721194), Rapid Medtech Communications Limited (CRN 10463739) Interplas Events Limited (CRN 09153942) and Packaging Europe Limited (CRN 10531302) whose registered offices are at No.3 Office Village, Chester Business Park, Chester, England, CH4 9QP. 

As a potential visitor to an Event (referred to as “you/your”), please read these terms and conditions carefully as they contain important information. 
By submitting your registration and/or by attending an Event, you agree to be bound by these terms and conditions. Please note that RNG Events are also subject to the terms & conditions published by the venues.

These Terms and Conditions shall also apply to all persons or organisations who attend Events, including but not restricted to speakers, sponsors, exhibitor staff, contractors and photographers.

1. Registration and Admission

1.1 All visitors must register for the event, either online before the event or at the entrance. Your registration (whether submitted directly by you or on your behalf) constitutes an offer by you to RNG to attend the Event in accordance with these terms and conditions. All registrations are subject to acceptance by RNG. Visitors should advise of any special access requirements at the time of registration.
1.2  If your registration is received in advance of the Event, it will be confirmed by email.  If your registration is received only at the Event itself, it will be confirmed by the act of RNG permitting you entrance to the Event. 
1.3 RNG reserves the right without liability to refuse admission to, or to eject/block from, the Event (whether physical or virtual) any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who, in the opinion of RNG represents a security risk, danger, nuisance or annoyance to the running of the Event and to other attendees.
1.4  For safety of people at the event, the venue management and RNG reserves the right to search your belongings on entry to the venue and/or at any time while you are at the venue. If you refuse to submit to a requested search, RNG may refuse you entry to or remove you from the Event.
1.5  You agree to comply with all reasonable instructions issued by RNG, the venue owners, security personnel and/or management at the Event relating to safety regulations, public order regulations, and security.
1.6  Your registration is issued for your personal use only. Nobody will be allowed admission to this event without a valid badge. Badges must be worn at all times and should be visible. Badges and/or Conference Tickets are strictly non-transferable. You may be asked for proof of identity in some instances so please carry Photo ID when visiting.
1.7  Registration does not include travel to or from the Event, any accommodation or other costs incurred in attending the Event.
1.8  Prices for conference tickets, workshops, awards and entrance to special features available at the Events shall be as indicated at the time of purchase on the website of the Event. RNG reserves the right to change or modify said prices at any time without notice. Fees must be made in advance of entry
1.9  If conference, workshop, awards or feature tickets have been purchased for a fee they cannot be resold for commercial gain. If we have reason to believe that tickets have been re-sold, they will be invalidated, and the holder will be refused admission.
1.10 All tickets or passes should be checked on purchase, as mistakes cannot always be rectified.
1.11 Our Events, whether physical or virtual, are principally directed at business professionals in specific industries.  They are generally not intended for children under the age of sixteen (16).  There may be some areas of our Events where it is inappropriate or impractical for children under the age of sixteen (16) to be present (for example, where machinery is operating or where alcohol is served) and RNG reserves the right at any time to restrict entry to such areas and entire Events accordingly.
1.12 Only qualifying professionals will be admitted to the Event. RNG may allow the entrance of students and/or university personnel who fulfil certain requirements established by RNG. RNG reserves the right to admit to the Event any persons who do not fulfil the requirements for professional registration.
1.13 Save as expressly set out in these terms and conditions and/or as may be otherwise expressly advised as part of the particular Event’s registration process: (a) your registration fee for an Event is irrevocable and you have no rights to cancel your registration, and (b) any registration fees you have paid will not be refunded or reimbursed for any reason.
1.14 Visitors shall not carry out any commercial activity or promotion except on exhibition stands without the prior agreement of the Company. Canvassing and leaflet dropping is not permitted at Events.
1.15 It is a condition of your admission to the Event that no commercial (non-private) use may be made by you of the Event or any part of it.
1.16 A Visitor shall be liable for any damage caused by any object (or similar) which he/she has taken with him/her.
1.17 You consent to filming, sound recording and photography at the Event, which may include, without limitation, filming, sound recording and photography featuring your image (the “Content”). You acknowledge and agree that RNG is the sole and exclusive owner of all rights in the Content and hereby waive any and all: (a) rights in and to such Content, and (b) claims that you may have relating to or arising from the Content and/or its use.  Without limitation, RNG shall be permitted to use the Content anywhere in the World for promotional and other purposes, without any payment or compensation.
1.18 All unauthorised filming, sound recording and photography of the Event, and all unauthorised transmission of audio or visual material at the Event, by you is expressly prohibited.  You agree: (a) to surrender to RNG or destroy on demand any material in whatever media recorded in violation of this paragraph, (b) that the copyright and other intellectual property rights in any such material shall vest in RNG unconditionally and immediately on the creation of such material, and (c) to hold RNG and all entities within the Group (as well as any employees or other representatives of the same) harmless against any claims made in respect of such unauthorised activities.

2. Variation and Amendment, Cancellation and Transfer
2.1 RNG reserves the right to amend these terms and conditions (without notice) from time to time and you will be subject to the terms and conditions in force at the time that the Event is staged.
2.2 RNG reserves the right at any time to change the format (including, without limitation, from a physical Event to a virtual Event and vice versa), whether or not due to causes beyond our reasonable control. This may include changes to content, location, venue, opening hours, duration, dates, other timings, speakers, programme order, sponsors, exhibitors and/or any other aspect of the Event, in each case without liability and specifically without any obligation to make refunds or exchange tickets. RNG will make every effort to communicate changes, but it is your responsibility for checking whether an Event or element of an event has been cancelled, amended or rescheduled, and the date and time of any rescheduled Event.
2.3 RNG reserves the right to cancel any registration after confirmation for any reason without liability.
2.4 RNG reserves the right to update, amend and/or eliminate any information, accidental error or omission on the Event website, App, catalogue or other promotional material as soon as it is aware without liability.
2.5 If you wish to amend your Registration, you may do so at any time by logging back into your registration page and making permitted amendments.
2.6 RNG reserves the right to cancel or change the date(s) of the Event at any time and for any reason (whether or not due to causes beyond our reasonable control).  In the event that the date(s) of the Event are changed to new date(s) that are within twelve (12) months of the originally scheduled opening date of the Event, or where the Event is cancelled but is reasonably expected by RNG to be held at any time in the next calendar year, then, unless we notify you otherwise, your registration will be deemed to be valid for the Event on the new date(s) or when it is next staged (as applicable) in the same way that it would have applied to the originally scheduled Event (and no refund of any paid registration fees will be issued).  Where all or part of the Event is cancelled and is not reasonably expected by RNG to be held in the next calendar year, then your registration will no longer be deemed to be valid for the Event (or the cancelled portion of the Event, as applicable) and, at your election, any paid registration fees for the Event (or the cancelled portion of the Event, as applicable) will be refunded or a credit note issued for the same, and you will be released from paying any further amount of registration fees for the Event (or the cancelled portion of the Event, as applicable).  Service charges and transaction fees are non-refundable. 
2.7 Personal arrangements, including, without limitation, travel and accommodation, are at your own risk and RNG will not be liable for any costs relating to such arrangements, even if the Event is cancelled or moved to new date(s).  You acknowledge and agree that the provisions of this paragraph set out your sole remedy in the event of cancellation or the changing of the date(s) of the Event and all other liability of RNG is hereby expressly excluded.

3. Privacy and Data
3.1 By submitting Registration details, Visitors agree to allow personal information provided by them to be held on a database and used by the Company and companies associated with the Show for use in the Attendee list, to provide matchmaking services and personalised recommendations, for direct marketing or promotion purposes including contact regarding their services.
3.2 At some Events, exhibitors and sponsors may use lead capture applications or barcode scanner devices.  If you choose to allow your badge (whether physical or digital) to be scanned by third parties at the Event, we may pass your personal information to such third parties. 
3.3 The use that any third parties make of your personal information is outside of RNG control and, to the extent permitted by applicable law, we do not accept any liability in this regard. 
3.4 For more information about how we may use the personal information you provide to us please see our Privacy Policy. Visitors who do not wish to receive such communications should contact marketing@rapidnews.com 

4. Websites & Links
4.1 The Event websites and other marketing and social networking websites may link to and from other websites for the benefit and convenience of the users. RNG may not be held responsible for the way in which these third-party companies deal with privacy and personal data protection. Therefore, we recommend that you read the privacy policy statements included on web pages not owned by RNG for more information about personal data use, processing and protection, as the terms and conditions offered on external sites may differ from those offered by RNG. The RNG privacy policy can be found here.

5. Liability and Indemnity
5.1 You expressly assume all risks associated with, resulting from or arising in connection with your participation in and/or attendance at the Event.  RNG does not make any warranty as to the Event in general, including, without limitation, in relation to: (a) the presence, absence or location of any exhibitor, sponsor or attendee, (b) the number of exhibitors, sponsors or attendees, and/or (c) the benefit or outcome (commercial or otherwise) that you may achieve as a result of attending the Event.  
5.2 All indemnities, warranties, representations, terms and conditions (whether express or implied) except as set out herein and/or as may be otherwise expressly advised as part of the particular Event’s registration process are excluded. 
5.3 RNG and all entities within the Group (as well as any employees or other representatives of the same) exclude all liability for any loss, injury, disease or damage whatsoever that you may suffer in connection with or arising from the Event whether direct, indirect, consequential, special, incidental or punitive loss, injury or damage (including, without limitation, injury or disease to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise. 
5.4 For the avoidance of doubt, RNG shall not incur any liability whatsoever for any products displayed or sold by any exhibitor or sponsor at the Event nor advice or opinions given.  The limitations and exclusions in this paragraph only apply to the extent permitted by applicable law.

6. Force Majeure
6.1 Neither Party to these Terms and Conditions shall be liable for any failure or delay in performing their obligations where such failure or delay results from any cause that is beyond the reasonable control of that Party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, pandemic, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the Party in question.

7. Waiver
7.1 No waiver by the Company of any breach of these Terms and Conditions by the Visitor shall be considered as a waiver of any subsequent breach of the same or any other provision. A waiver of any term, provision or condition of these Terms and Conditions shall be effective only if given in writing and signed by the waiving party and then only in the instance and for the purpose for which it is given.
7.2 No failure or delay on the part of any Party in exercising any right, power or privilege under these Terms and Conditions shall operate as a waiver of it, nor shall any single or partial exercise of any such right, power or privilege preclude any other or further exercise of it or the exercise of any other right, power or privilege.

8. Severance
8.1 If any provision of these Terms and Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Terms and Conditions and the remainder of the provision in question shall not be affected thereby.

9. Copyright
9.1 RNG reserves all copyright and any other rights (if any) which may subsist in the products of, or in connection with, the provision of the Event. RNG reserves the right to take such actions as may be appropriate to restrain or prevent infringement of such copyright.

10. Governing Law and Jurisdiction
10.1 These Terms shall be governed by, and construed in accordance with, English law. The parties irrevocably agree that the courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these Terms or the legal relationship established by them, and for those purposes irrevocably submit all disputes to the jurisdiction of the English courts.

December 2023
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